2005 AIBS Awards and Keynote Lecture, May 7th
2005 AIBS Council Meeting, May 7th - 8th
Special Meeting on Open Access Publishing, May 9th
Washington DC

Important Program Updates, 19 April 2005. Details below.

AIBS Council Representatives, as well as Presidents, Presidents-Elect, and Executive Directors of AIBS Member Societies and Organizations

[We are continually updating our membership records — see directory.aibs.org/directory for current listings — corrections and updates are always appreciated! Please ensure that your current president receives this invitation]

You are invited to the 2005 AIBS Council meeting, Saturday 7 May (7:00 pm - 9:00 pm) and Sunday 8 May (8:30 am - 4:00 pm), and to a special meeting on Open Access journal publishing, Monday 9 May (8:30 am - 5:00 pm), at the Grand Hyatt Washington Hotel, 1000 H Street NW, Washington, DC 20001; grandwashington.hyatt.com.

NOTE: Registration for the two events (the Council meeting on 7 - 8 May and the Open Access meeting on 9 May) is free, but you must register for the two events SEPARATELY, so that we can get an accurate head count for each. You may wish to send other people from your organization — e.g., journal editors or publication directors — to the Open Access meeting. You may RSVP to attend either/both event(s) by replying to or .

ACCOMMODATIONS: Please contact the Grand Hyatt Washington directly to arrange your accommodations. The link for reservations is https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=20352 , or call Toll-Free: 888-421-1442 or Phone: 402-592-6464. Identify yourself as being with the AIBS meeting to get the room rate of $139/night. The cut-off date for this rate is 11 April.

Council Meeting Agenda

7 May

7:00 pm - 9:00 pm

Franklin/McPherson Rooms, Grand Hyatt Washington Hotel Welcome reception Keynote Lecture: "The Millennium Ecosystem Assessment," by Cristian Samper, Director, National Museum of Natural History, Smithsonian Institution, Washington DC AIBS annual awards Distinguished Scientist Award, B. Rosemary and Peter R. Grant, Princeton University, NJ Outstanding Service Award, Jay M. Savage (ret), University of Miami, FL Education Award, Deidre Labat and the Dept. of Biology, Xavier University, LA President's Citation Award, Kenneth R. Miller, Brown University, RI Past-President's Award, Joel Cracraft, American Museum of Natural History, NY Media Awards Print: Tom Meersman Minneapolis Star Tribune, for "Invaded Waters" (Print honorable mention: Elizabeth Pennisi, Science, for "The Secret Life of Fungi") Broadcast: Diane Toomey, NPR's Living on Earth, for "A Little Known Planet"

8 May
8:30 am - 12:00 pm	Conference Theater, Grand Hyatt Washington Hotel, 1000 H St. NW, Washington DC. Status report from AIBS to its members Public policy activities - science policy & science funding Education activities Diversity/minority activities Future AIBS meetings plans Update on AIBS and NEON: The National Ecological Observatory Network Update on AIBS and NESCent: The National Evolutionary Synthesis Center Members' feedback and comments for AIBS
12:00 - 1:00	Lunch (12:00 - 1:00 lunch-hour focus group 1: Impact of the new AIBS membership categories: societies, institutions, academic units, corporations) (12:00 - 1:00 lunch-hour focus group 2: Journal publishing with respect to BioOne's future content development and sales; Todd Carpenter, Director of Business Development, BioOne)
1:00 - 4:00	Session Topic: Open Access Journal Publishing
1:00 - 1:45	(incl. 10 min for Q&A): Richard Fyffe, Assistant Dean of Libraries, University of Kansas, "Libraries and Scholarly Publishers in an Open Access Environment"
1:45 - 2:15	(incl. 10 min for Q&A): Barbara Meyers, Meyers Consulting Services, "The Economics of Open Access"
2:15 - 2:45	(incl. 10 min for Q&A): Carl Bergstrom, University of Washington, "The Economics of Biology Journals and the Prospects for Open Access"
2:45 - 3:00	Break
3:00 - 4:00	Moderated Panel: (Richard Fyffe, Assistant Dean of Libraries, University of Kansas) Martin Apple, Council of Scientific Society Presidents (15 min presentation): "Today's Challenges in Scholarly Communication" Alan Kahan, Director of Communications, Entomological Society of America Kent Holsinger, President-Elect, AIBS; Chair, BioOne Linda Rowan, Director of Government Affairs, American Geological Institute Barbara Meyers, Meyers Consulting Services Carl Bergstrom, University of Washington Todd Carpenter, Director of Business Development, BioOne
4:00 pm:	Council meeting ends

Open Access Meeting Agenda

Convened by AIBS. Sponsored by Burk & Associates.

9 May
	Conference Theater, Grand Hyatt Washington Hotel, 1000 H St. NW, Washington DC.
8:30 am - 5:00 pm	Issues to be addressed: Today's challenges for scholarly journal publishing, and what role does open access play? Escalating journal prices Print subscription cancellations Assumptions about online access, and who pays Threats/opportunities to scholarly societies Threats/opportunities to access Threats/opportunities to libraries Professional society responses Experiences with different publishing models Library responses to different publishing models Understanding consequences for professional societies and journals Moderated synthetic panel discussion Any issues on which there is consensus? On what issues is more information needed? What resources are needed to get that information? Where do we (societies/organizations) go from here?
8:30 - 9:00 am	Coffee, refreshments
9:00 - 9:30 am	Welcome, Opening Speaker and Moderator: Mary Waltham, Publishing Consultant, "A Closer Look at Open Access" What does Open Access mean? What are the challenges posed to publishers by Open Access and what have the responses been so far? Are there different responses based on geography (Examples: US, Europe, Asia) or based on publisher type (Examples: commercial, nonprofit)? What are the significant trends and patterns we are seeing? What issues should publishers think carefully about and keep a close eye on? Summary of discussion points identified by the AIBS Council of member societies and organizations, which meets the previous day
9:30 - 10:00	(incl. 10 min for Q&A): Martin Frank, Executive Director, American Physiological Society & representative for the DC Principles Coalition, "Free Access to Science?"
10:00- 10:30	(incl. 10 min for Q&A): Heather Joseph, President, BioOne
10:30 - 10:45	Break
10:45 - 11:15	(incl. 10 min for Q&A): Barbara Meyers, Meyers Consulting Services, "The Economics of Open Access"
11:15 - 11:45	(incl. 10 min for Q&A): Cara Kaufman, Kaufman-Wills Group, "The ALPSP/AAAS/HighWire study on Open Access"
11:45 - 12:15	(incl. 10 min for Q&A): Richard Fyffe, Assistant Dean of Libraries for Scholarly Communication, Univ. of Kansas, "Libraries and Scholarly Publishers in an Open Access Environment"
12:15 - 1:15	Lunch
1:15 - 2:45	Moderated Panel: Perspectives on open access publishing (part 1): Carl Bergstrom, University of Washington (15 min presentation): "The economics of biology journals and the prospects for open access" Catriona MacCallum, Senior Editor, Public Library of Science, Biology (15 min presentation): "Building a Public Library of Science" David Gillikin, Head, MEDLARS Management Section, National Library of Medicine, NIH (15 min presentation): "NIH Public Access Policy" Richard Johnson, Director, Scholarly Publishing & Academic Resources Coalition (15 min presentation): "Scientific Communication in the Internet Age" Samuel Scheiner, National Science Foundation (5 minutes of comments) Kent Holsinger, President-Elect, AIBS; Chair, BioOne Martin Frank, Executive Director, American Physiological Society
2:45 - 3:00	Break
3:00 - 4:30	Moderated Panel: Perspectives on open access publishing (part 2): Alan Kahan, Director of Communications, Entomological Society of America (15 min presentation): "A Society Publisher's Limited Foray into Open Access" Philippa J. Benson, Consulting Editor, Sustainability: Science, Practice, & Policy (15 min presentation): "Launching a Cross-Disciplinary Open Access E-Journal." Richard Fyffe, Assistant Dean of Libraries for Scholarly Communication, Univ. of Kansas Heather Joseph, President, BioOne Barbara Meyers, Meyers Consulting Services Cara S. Kaufman, Kaufman-Wills Group Commentary during both panel sessions by Robert Harrington, Global Science Publishing Director, Blackwell Publishing Elizabeth Haigh, Executive Publisher for Society Relations, SAGE Publications Trish Thomas, Executive Editor, U.S. Humanities and Social Science Journals, Oxford University Press
4:30 - 5:00	Wrap up discussion, Mary Waltham